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ILL Records Retention

The CONTU regulations suggest retaining these records for five years.

 Below is a portion of the ALA (American Library Association) statement on copyright and interlibrary loan:  [See the full statement]

 " As used in the proviso of subsection 108(g)(2), the words "... such aggregate quantities as to substitute for a subscription to or purchase of such work" shall mean:

(a) with respect to any given periodical (as opposed to any given issue of a periodical), filled requests of a library or archives (a "requesting entity") within any calendar year for a total of six or more copies of an article or articles published in such periodical within five years prior to the date of the request. These guidelines specifically shall not apply, directly or indirectly, to any request of a requesting entity for a copy or copies of an article or articles published in any issue of a periodical, the publication date of which is more than five years prior to the date when the request is made. These guidelines do not define the meaning, with respect to such a request, of '...such aggregate quantities as to substitute for a subscription to [such periodical].' "

 See also:     CONTU (National Commission on New  Technological Uses of Copyright Works)

 Source:  Final Report of the National Commission on New Technological Uses of Copyrighted Works, July 31, 1978, Library of Congress, Washington, DC, 1979, pages 54-55.

 CONTU Guidelines on Photocopying under Interlibrary Loan Arrangements

Posted to Medlib-L February 2015 by Valarie Rankow.

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To avoid confusion, what Valerie is referring to is a different issue. The CONTU guidelines on record retention are in line with what Liz's library has been practicing.

 See page 19: http://www.copyright.gov/circs/circ21.pdf:

 The requesting entity shall maintain records of all requests made by it for copies or phonorecords of any materials to which these guidelines apply and shall maintain records of the fulfillment of such requests, which records shall be retained until the end of the third complete calendar year after the end of the calendar year in which the respective request shall have been made.

 The "Rule of Five" covers how many times a library can borrow _in a calendar year_ from the most current five years of a particular journal title.